Invoicing & Xero

Get paid faster

Generate invoices from completed jobs with one click and sync them straight to Xero. No double entry, no code errors, no chasing spreadsheets.

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Key benefits

Why Invoicing & Xero

The advantages that make the difference for your moving business.

Invoice in one click

Select a completed job, click 'Create Invoice', and VanMan generates a professional invoice from the job costs automatically.

Syncs straight to Xero

Two-way Xero integration keeps invoices, contacts, and payment statuses in sync. No manual data entry between systems.

No more code errors

VanMan validates account codes and item codes against your Xero chart of accounts before syncing. Self-healing error resolution fixes common issues automatically.

Detailed job costing

Track materials, labour, and other costs against every job. Build a material catalog with pricing, add items to jobs, and generate accurate quotes — all feeding directly into your invoices.

One-click invoice generation

When a job is complete, generate an invoice with one click. VanMan pulls in the customer details, job costs, and line items automatically. Preview and adjust before sending.

Xero connection and sync

Connect your Xero account in minutes. VanMan syncs invoices, contacts, and payment statuses in both directions. Your accountant sees everything in Xero without you lifting a finger.

Self-healing error resolution

If a sync fails — wrong account code, missing contact, duplicate invoice — VanMan identifies the issue and suggests a fix. Most errors resolve automatically on retry.

Materials catalog and job costing

Build a catalog of materials with categories and pricing. When creating a job, add materials from your catalog for accurate cost tracking. Generate customer-facing quotes from the materials and costs on a job, then convert to an invoice when the work is done.

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