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Getting Started
Set up your account, add trucks, invite your team, and get moving.
8 articles
Calendar & Scheduling
Schedule jobs, manage your calendar, and coordinate your fleet.
9 articles
Job Management
Create, edit, and track jobs from enquiry to completion.
6 articles
Fleet & Trucks
Manage your trucks, capacity, colours, and availability.
8 articles
Booking Requests
Set up your online booking form and manage incoming enquiries.
9 articles
Customer Communications
Send SMS and email to customers using templates and automation.
6 articles
Invoicing & Xero
Generate invoices, connect Xero, and track payments.
8 articles
Mobile App
Use VanMan on iOS and Android for drivers, operators, and admins.
11 articles
Account & Billing
Manage your subscription, billing, and account settings.
6 articles
Integrations
Connect Gmail, Outlook, and Xero to VanMan.
5 articles
Workflow Automation
Build automated workflows to save time on repetitive tasks.
6 articles
Quoting & Estimates
Draft quotes with AI-assisted appraisals from photos, then send estimates.
5 articles
Staff
Add crew members, set roles and pay rates, and assign staff to jobs.
3 articles
Timesheets
Track crew hours, approve and export timesheets, and compare billed vs actual labour.
4 articles
Incidents
Log damage, injuries and near-misses, triage them, and follow up with customers.
3 articles
Popular articles
Quick answers to the most common questions.
Managing your subscription and billing
Access the billing portal to view invoices, manage your plan, and update billing details.
Updating your payment method
Change or update the credit card or payment method on your VanMan subscription.
Understanding your free trial
How the 14-day VanMan free trial works and what happens when it ends.
Inviting team members
Invite drivers, operators, and admins to your VanMan account by email.
Managing user roles
Understand and change user roles in VanMan — Admin, Operator, and Driver.