Viewing workflow execution logs
Monitor workflow runs and debug issues using the execution log.
Every time a workflow runs, VanMan records the execution details. The execution log shows what happened, when, and whether each step succeeded.
Navigate to Settings > Workflows and click on the workflow you want to inspect.
Click the Logs tab. You will see a list of every time this workflow has fired, with the timestamp, trigger event, and overall status (completed, failed, or in progress).
Click on any execution to see the step-by-step breakdown. Each node in the workflow shows its status (passed, failed, or skipped), the data it received, and any error messages.
Diagnosing failures
If a workflow step fails, the log shows exactly which node failed and why. Common reasons include:
- Message template not found — the template referenced in a Send SMS or Send Email action was deleted
- Xero sync error — an invoice action failed due to an invalid account code or expired connection
- Webhook timeout — an external URL did not respond within the timeout period
Check your workflow logs weekly. They will tell you if any automations are failing silently so you can fix issues before they affect customers.
Execution logs are retained for 90 days. Failed executions are highlighted in red for easy identification.